Managing Virtual Teams
THERE IS NOTHING MORE PRECIOUS THAN TIME.
DELEGATE SIMPLE TASKS AND GET YOUR LIFE BACK.
– Errol Chung
Understand the life-altering ease and value to be in multiple places at once.
Learn how to qualify the right people and manage them efficiently.
Learn how to negotiate & create the perfect project plan.
What to know about Virtual Assistants.
Take a look at what we learned after completing over 130 projects on a top leading Virtual assistant agency.
You are Protected
Most virtual assistant services (including ours) offer multiple tiers of guaranteeing customer satisfaction before the agent is paid. Including but not limited to: approvals, escrow accounts, and live dispute departments.
Qualifying is critical
Finding the right person is important, but understanding the fundaments of the job make all the difference. Find someone that is as specific to the task as possible. Don’t be afraid to ask for proof of success.
Be specific in your instructions
Your virtual assistant will have one job and one job only – finish the task assigned at the highest possible quality. Don’t go into too much description or explanation of your vision. Get down to the nitty-gritty, quickly.
Don't be afraid to ask for edits
Communication takes time. It is VERY RARE that a project will go right on it’s first attempt. Once you see what “they thought you meant” go back and make updates to their understanding.
The most important element to working with Virtual Assistants is communication.
Take a listen to some of these hand-selected lessons from out recent Podcast Course.
Though Podcasting is a full-time effort on it’s own,
the base of the conversation here deals with converting your organic audience into a Monthly Paid Membership Group.
Intro & Welcome
For those making their way through the full course. (At your own speed.) This is where we are in the process:
Get your time back!
Take a quick look at these, introductory, topics that we are discussing in this course. Every month, we will add new information and new topics to each section.
- + How to qualify
- + Where to find them
- + How project plan correctly
These concepts are not just for Podcasters and Media Developers. Millions of tasks are perfectly suited to be handed off to a virtual assistant.
*Please remember to respect all legal references on NDA’s and other B2B-based services.
Plan for success.
Think of all the things you DONT want to do [ONLINE].
Double down with Service & Management VAs and focus on the areas of your business that you enjoy most.
Create a structure that alleviates, automates and runs based on your decisions, not your actions.
Focus on creating efficient workflows and managing clients. Even assign general accounting and operations.
Qualifying = Communicating.
An essential part of qualifying Virtual Assistants is your ability to clearly and effectively communicate with them. Are they responsive to your questions? Are they experienced? What is their expected (realistic) timeline for completion?
Knowing how to clealry state what you need will help save you a lot of time and headache in finding the right Virtual Assistant to help you.
Speak simply. Do not overcomplicate instructions.
Your Virtual Assistants are paid by project, not per hour. They are Uber & Gig type service providers. It is best for them to be pleasant and open but it is also their job to get the project done to your satisfaction, quickly.
Do not slow them up by talking about a lot the “purpose” and “meta-physical” elements of your project. Focus on telling them specifically what you are looking to accomplish on this ONE project.
Give clear examples of everything.
If you are interested in creating a commercial, advertisement, website or any other visually based project, any you have an idea of what it should look like when complete, PLEASE share that information with your Virtual Team.
Remember, you have had this idea in your head for quite a while, mastering its nooks and crannies. Your Virtual Team is just seeing this for the first time.
Share any screenshots, web links, images, videos or straight-up photos of what you want your end product to look or behave like.
Everything is better with Bullet Points!
Without a doubt, outlines (whether numbered, lettered, or bulleted) are the best form of sharing instructions to Virtual Assistants.
Be as literal as you feel you need to be, understanding that the person you are working with, “has no idea who you are or your absolute creative and business genius.”
1st, 2nd, 3rd usually works best for us; with alpha-numeric breakdowns for each step in the task.
When in doubt, you can always create a recording of you walking through the process on a service like LOOM.
It is a great way for you to lay out your project’s To-Do list as well. Understanding what content, build services, graphics, and operational services will be needed ahead of time allows you time to plan properly and budget for more help.
Top Recommended Virtual Assistant Sites
Without a doubt, outlines (wheter numbered, lettered, or bulleted) are the best form of sharing instructions to Virtual Assistants